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Five solutions. One trusted partner.

From physical archiving to advanced digitization — KALARCHIVE covers your organization's entire document lifecycle.

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OUR APPROACH

One partner. Zero friction.

KALARCHIVE simplifies document management by offering physical archiving, digitization and certified destruction under one roof. Each service is designed to integrate with your existing processes, meet your legal obligations and protect the confidentiality of your data.

Certified Security

ISO 27001, NAID AAA, PIPEDA and Protected B — recognized standards that guarantee document protection at every step.

Local Expertise

Based in Hawkesbury since 2009, we understand the realities of Franco-Ontarian organizations and bilingualism is our standard.

Complete Lifecycle

One partner to archive, digitize, manage and destroy your documents — no hand-off of responsibility between vendors.

OUR FIVE SOLUTIONS

Choose your solution. Or all five.

Secure Physical Archiving

Our climate-controlled, 24/7 secured warehouse protects your physical documents with military-grade precision. Barcode management, controlled access and retrieval guaranteed in under 24 hours.

  • Climate-controlled warehouse under 24/7 surveillance
  • Barcode management and physical indexing
  • Retrieval guaranteed in under 24 hours
  • Inventory reports on demand
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Digitization & Indexing

Transform your paper archives into indexed, searchable digital assets. Our high-resolution scanners and OCR indexing engine integrate directly with your DMS or SharePoint.

  • High-resolution scanning (300–600 DPI)
  • Automatic OCR indexing
  • DMS, SharePoint and M365 integration
  • 100% quality control on all batches
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NAID AAA Certified Destruction

NAID AAA certified destruction is the only legally admissible guarantee of irreversible destruction. Every job is documented with an official certificate issued immediately on completion.

  • NAID AAA certification — the highest industry standard
  • Destruction certificate issued per job
  • On-site destruction available on request
  • PIPEDA and Law 25 compliance guaranteed
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Document Management

We implement, optimize and train your teams on the best DMS solutions available. From needs analysis to user training, we manage the project from A to Z.

  • Document audit and process analysis
  • DMS selection and deployment
  • Team training and ongoing support
  • Post-implementation maintenance and support
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Consulting & Compliance

Navigate Canadian regulatory requirements with confidence. Our experts guide you on retention policies, PIPEDA compliance, Law 25 and legal retention periods.

  • Document compliance audit
  • Customized retention policy
  • PIPEDA, Law 25 and Protected B support
  • Regulatory monitoring and annual updates
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OUR DIFFERENCE

One process. Zero uncertainty.

Every mandate follows a rigorous protocol validated with you at each step.

1

Assessment

Free analysis of your needs, on-site or remote.

2

Planning

Personalized quote and schedule approved before any start.

3

Collection

Secure transport with GPS tracking and documented chain of custody.

4

Processing

Archiving, indexing or digitization per agreed protocol.

5

Follow-up & Certification

Full report, compliance certificate and secure client portal access.

FREQUENTLY ASKED QUESTIONS

Everything you need to know.

What are your turnaround times for archiving and digitization?
For physical archiving, we pick up your boxes within 48 hours and your inventory is available online within 5 business days. For digitization, allow 3 to 10 business days depending on volume. A rush service is available for urgent needs.
What certifications do you recognize to validate document destruction?
KALARCHIVE holds the NAID AAA certification, recognized as the strictest standard for secure destruction. We issue an official destruction certificate per job, accepted by government auditors, professional orders and regulatory bodies.
Can document destruction be performed directly at our premises?
Yes. Our on-site destruction service deploys a NAID AAA certified mobile unit directly to your offices. Your team can witness the destruction, ensuring an unbroken chain of custody. This service is available for the Ottawa-Gatineau-Hawkesbury region.
How do you guarantee the confidentiality of our documents?
Every document is handled under strict confidentiality agreement. Our facility is secured with biometric access, 24/7 video surveillance and intrusion alarm. All employees sign non-disclosure agreements and undergo criminal background checks. Our protocols meet Protected B federal government requirements.
Is your digitization solution compatible with our existing DMS?
Yes, we integrate our deliverables with all major systems: SharePoint, M365, Laserfiche, DocuWare, OpenText and most CMIS-based solutions. If your DMS is not listed, contact us — we have most likely already completed this integration.
Is the initial consultation and quote truly free and non-binding?
Absolutely. The initial consultation (on-site or video call) and detailed quote are entirely free and non-binding. Our team analyzes your needs, presents a tailored solution with a fixed price — no hidden fees. You then decide freely.

Ready to secure your archives?

Free consultation · Guaranteed 24h response · Bilingual FR/EN team

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